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Secretary to Managing Director / Chairman

Secretary to Managing Director / Chairman

Alliance Recruitment Agency

Mumbai

Job Title:

Secretary to Managing Director / Chairman

Department:

Administration & Coordination

Detailed Work Profile:

  • Serve as the primary point of contact for company clients, distributors, the senior sales team, vendors, and business associates on behalf of the Chairman/Managing Director.
  • Act as a pivotal communication link between the Chairman and various internal departments, ensuring seamless information flow and timely updates.
  • Proactively coordinate order manufacturing to dispatch and delivery to distributors as needed.
  • Manage the calendars of the Managing Director/Chairman, coordinating all appointments and meetings with efficiency and discretion.
  • Organize and facilitate Zoom meetings, in-person meetings, and presentations, showcasing exceptional organizational skills.
  • Possess basic computer operating skills essential for tasks such as email management, document preparation, and presentation creation.
  • Demonstrate strong communication skills, both written and verbal, in English.
  • Exhibit flexibility in working hours, including the readiness to travel within and outside Mumbai as required.
  • Utilize exceptional interpersonal skills to manage and follow up with senior management, ensuring task completion and updates.
  • Efficiently draft, read, and manage emails, alongside managing the Chairman's itinerary with attention to detail.
  • Show a strong desire to grow with the organization, taking ownership of tasks and displaying a proactive approach to learning and development.
  • Be flexible to work from both office and home environments, adapting to the needs of the role with ease.
  • Embrace a challenging position, taking initiative, working with ownership, and demonstrating patience in follow-up and achieving results.
  • Be prepared to travel to different business locations in Gujarat, Maharashtra, and Madhya Pradesh as needed.
  • Be open to performing tasks like fetching coffee, managing the Chairman’s personal purchases and subscriptions, and handling the petty cash account for his expenditures.

Qualification :

Bachelor degree

Primary Responsibilities :

Contract Duration:

1 year

Location of Posting:

Andheri West, Mumbai

Experience Required:

2-3 years in a similar position

Number of Vacancies:

1

Fresher Considered:

No

Education Profile Specifications:

  • Graduation: Any Graduation

Personal Attributes:

  • Unmarried preferred
  • Age between 24-28 years
  • Non-Marathi preferred

Communication Skills:

  • Proficient in English and Hindi
  • Good at people skills and managing people
  • Mindful communicator
  • Practical, pragmatic, and quick thinker
  • Ability to troubleshoot problems

Languages Known:

  • English
  • Hindi
  • Marathi (added benefit)

Key Competencies (Knowledge, Skills, Attitude & Behavior):

  • Skilled in MS Word, MS Excel, and PowerPoint
  • Capable of setting up conference video calls
  • Tech-savvy
  • Self-driven and proactive
  • Ambitious and hungry to grow
  • Patient and well-maintained physically
  • Flexible with timing
  • Committed, responsible, and accountable
  • Efficient multi-tasker and taskmaster

Location

: Alliance Recruitment Agency

: 3+ Years.